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Community Clinic Association of Los Angeles County

Photo Contest Terms and Conditions

The Community Clinic Association of Los Angeles County (CCALAC), Health Center Partners (HCP) of Southern California and Coalition of Orange County Community Health Centers’s (identified as “the Consortia”) first ever Photo Contest begins December  1, 2016, and ends January 31, 2017, at 11:59 PM Pacific Standard Time (PST). By submitting an entry, each contestant agrees to the rules of the contest and states that he or she is 18 years old or older.

Who may enter:
The category prizes are open to photographers who are 18 years old or older.

CCALAC, Health Center Partners of Southern California, Coalition of Orange County Community Health Centers

What to enter:
The following four  contest categories are drawn from subjects of special interest to the Consortia and its member clinics, its affiliates, and partners:

  1. The Health Center World: Photos that portray what it means to visit or work at a community health center.
  2. Innovation in Patient Care: Photos that show how health centers are improving patient care beyond a primary care setting.
  3. The Patient Experience:Demonstrate the value of clinics from the patient perspective.
  4. Altered Images:Photographs of the health center community manipulated for artistic purposes by applying digital and/or traditional special effects (i.e., colorizing, toning, collage, photo composites, HDR, etc.).

To be eligible for any category, a photograph must have been shot by the entrant since January 1, 2015.

Cropped photos are eligible in all categories. We do not accept digitally or otherwise enhanced or altered photos, except for those entered in the Altered Images category. Minor adjustments, including spotting, dodging and burning, sharpening, contrast and slight color adjustment or the digital equivalents, are acceptable for all categories. If the judges determine that a photographer has altered his or her photo, they reserve the right to move the photo to Altered Images or to disqualify it.

For a photo in which a person is recognizable, you must secure a model release from the subject or, in the case of a minor, the subject’s parent or guardian and provide it to CCALAC with your submission. A sample model release is available here in English and here in Spanish.

Similarly, entrants whose photos depict other people’s work (such as sculptures, statues, paintings, and other copyrightable works) may be needed to obtain from the rights holder and provide it to The Consortia  CCALAC upon request. When photographing the work of others, it must be as an object in its environment and not a full-frame close-up of another person’s creation.  Photos that violate or infringe upon another person’s rights, including but not limited to copyright, are not eligible.

*If you have a signed release, please retain it in your personal files. If you are selected as a finalist, you will be asked to submit the release at that time.

Photos that contain sexually explicit, nude, obscene, violent or other objectionable or inappropriate content, as determined by the Consortia in its sole discretion, are ineligible for all categories of this contest.

How to enter:
Please submit photographs and requested information online through our website at You may submit no more than fifteen (15) photographs per category for a contest total of ninety (90) submissions. In order to be displayed in our online gallery without being stretched or distorted, photographs must be submitted in .jpeg, .jpg or .gif format, edited for the web, at least 2,000 pixels wide and no larger than 10 MB. You must complete a separate form for each photo submitted.

We do not accept photographs submitted through the mail and do not accept more than one contestant per e-mail address. High-quality scans of non-digital photographs are acceptable. Digital photographs should be taken at the highest resolution possible.

Finalists may be asked to submit an original, unedited digital file or an original negative, print or slide. Original negatives, prints or slides will be returned to finalists.

The Consortia reserves the right to disqualify incomplete entries and/or contestants who are unable to submit, upon request, a high-resolution photograph of at least 300 dpi at 3,000 pixels on the longest side or an original photo negative, print or slide. Mobile photographs are exempt from this requirement, but must be submitted at their highest resolution.

The Consortia may collect a photograph’s metadata upon entry.

You retain your rights to your photograph; however, by entering the contest, you grant The Consortia members a royalty-free, world-wide, perpetual, non-exclusive license to publicly display, distribute, reproduce and create derivative works of the entries, in whole or in part, in any media now existing or later developed, for any The Consortia member’s purpose, including, but not limited to, advertising and website, social media, trade show exhibition, and products, including but not limited to The Consortia’s individual publications.  Any photograph reproduced will include a photographer credit as feasible. The Consortia’s members will not be required to pay any additional consideration or seek any additional approval in connection with such uses.

Entry deadline:
The contest begins on December 1, 2016. All entries must be received through by 11:59 PM Pacific Standard Time on January 31, 2017.

Photo entries will be judged based on creativity, quality, originality, responsiveness to the prompt and overall impact. Judging will evaluate the photo and accompanying caption using the above criteria.

Judging will be conducted by the The Consortia and select sponsors. The Consortia will select 10 finalists per category, and all winners for each category. Winning photographs will be announced on in February 2016.

The Consortia will notify the winner via the contact information provided at the time of entry; The Consortia may disqualify anyone who fails to respond to the notification within five business days.

Please do not contact us about the status of entries or judging.

Prizes: Prizes will be awarded, as follows:
1st Prize for Photographer in Each Category: Will receive a $100 gift card
One Prize for Health Center in Each Category: The health center of every 1st prize will be given one free admission to the 2017 Southern California Health Care Symposium.

Contestants may submit different photographs to more than one category and receive multiple prizes. A photograph may not be submitted to more than category.

Online Features:  The Consortia may select photos to highlight on its website or display in a publicly accessible contest archive; such selections will be made at The Consortia’s sole discretion.

Conditions of Entry
All entrants hold the Sponsors and their respective regents, directors, officers, employees, emeriti, fellows, interns, research associates, and volunteers (the “Indemnified Parties”) harmless from and against all claims of any nature arising in connection with entrant’s participation in the contest and acceptance or use of a prize. The Indemnified Parties are not liable for any costs, damages, injuries, or other claims incurred as a result of entrants’ participation in the contest or winner’s acceptance and usage of a prize.  The Indemnified Parties are not responsible for incomplete or misdirected entries, technical or network malfunctions or failures, or causes beyond their control. Entrants are solely responsible for their entries. Entrants may not submit materials that introduce any software viruses, worms or other programs designed to damage software, hardware or telecommunications equipment or are off-topic, partisan-political, contain advertising, nudity, personal attacks or expletives, or is otherwise abusive, threatening, unlawful, harassing, discriminatory, libelous, obscene, false, sexually explicit, or that infringes on the rights of any third party.

The Consortia reserves the right to cancel the contest or modify these rules at its discretion. In the event of a dispute regarding the winners, The Consortia reserves the right to award or not award the prizes in its sole discretion. The Consortia reserves the right to disqualify any entrant whose entry or conduct appears in any way to: inhibit the enjoyment of others; tamper with the competition; violate these rules or other applicable law or regulation; infringe on the rights of third parties; or act in an unsportsmanlike or disruptive manner. Decisions of The Consortia and judges are final and binding.